How Some Skillful Time-management Can Obliterate Overwhelm: The 4 Step Plan

Being overwhelmed about anything can be paralyzing.  If a project looms too large, it’s far easier to ignore it and avoid it, than tackle it.  The best tool we have to manage this state of procrastination is the power and control we get from organization. It is our only defense against all odds because it cajoles us into taking that first step. Any plan is an incentive to be productive.

While the big picture of any situation is often clarifying, it can be equally daunting.  Goal setting is a powerful technique but without the proper tools of how to get there, one can easily get discouraged, overwhelmed, and lost in despair.

How you utilize and your organize your time is critical.  These are some effective tools you can use to guide you through any personal project; large or small, at home or in the office.

    • Organize:  Create a list of similar goals so that once immersed, you won’t have to task switch and you can remain in a productive zone.  Group tasks in the same room and avoid zigzagging all over the place.
    • Prioritize:  Once you’ve organized your to do’s, you will be able to prioritize what is most important.  Setting goals will help you to accomplish them.  Identify the highest priority and attack.
    • Focus:  Select a time period for stop and start, and stick to these strict parameters.  Do not deviate from the task.  Work on one project or task at a time, for an uninterrupted block of time (even if it’s only 30 minutes). Avoid thinking about the big picture for now and focus on what’s immediately in front of you.  Do not be overly ambitious with your expectations. Keep your goals realistic for the time period you’ve set aside.  Feeling a sense of accomplishment after each block of time will probably fuel your drive to complete the project. The closer you get to your goal, the more encouraged you will be to continue.  Be kind to yourself, don’t take on too much. Just remember, if you break down chores into manageable steps, you will eventually fulfill them.
    • Systemize:  Establish a routine so you can consistently schedule your tasks and create a good work flow. This could be daily, weekly, or monthly, depending on the task at hand.  Carving out time in your day on a consistent basis will maintain your productivity level.  When you schedule, you are prepared to commit to the process and its completion.


No matter the scope of the project, it is a necessity to organize it first, in order to accomplish it.  It doesn’t matter if you’re cleaning out a closet or creating a new filing system. Manage your time wisely and you can achieve anything.

Create a strategy.  Think it through.  Take a breath.  Make a plan.  Are you ready?  On your mark, get set, GO!